Representation Terms & Conditions

1.1. These Terms and Conditions constitute a legally binding representation contract between The Casting Portal ("The Agency", "We", "Us") and the registering performer, actor, supporting artist, creative talent, or professional crew member ("The Talent", "The Crew", "You").

1.2. This agreement applies to Artists and Crew registering on the platform for representation and work-finding services. Separate commercial terms may apply to production companies, buyers, or marketplace sellers.

1.3. By registering an account and checking the agreement box on the sign-up page, you warrant that you are legally entitled to work, that all profile details, credentials, and materials provided are accurate, and that you accept these terms in full.

2.1. Exclusive Booking Agent: The Casting Portal acts as your exclusive booking agent for all engagements introduced, submitted, negotiated, or confirmed through the platform. We market your profile, manage your media and documentation, and submit you directly to verified casting directors, producers, and productions on your behalf.

2.2. Digital Hub Representation: Representation is provided in accordance with the Employment Agencies Act 1973 and the Conduct of Employment Agencies and Employment Businesses Regulations 2003. The portal is the exclusive channel for bookings arising from introductions made via The Casting Portal.

2.3. Single Agency Representation on Portal: To prevent booking conflicts, confusion, and administrative duplication, no other agents, agencies, or external representation links may be listed, referenced, or promoted on your profile within The Casting Portal. Unauthorized external agency links or references will be removed immediately, and repeated violations may result in account suspension.

2.4. Conduct on Set: When engaged on any production secured via The Casting Portal, you must represent yourself under our agency banner. When asked on set or by production staff, you must state that you are represented by The Casting Portal.

2.5. Non-Circumvention: Once a production company, casting director, producer, or hiring entity is introduced to you through The Casting Portal, or once any booking with that party is processed through the platform, all future bookings, extensions, recalls, sequels, series pickups, and related engagements with that same production company (or its affiliated hiring entities for the same project family) must continue to be booked exclusively through The Casting Portal. Direct side deals, off-platform rebooking, or attempts to bypass agency commission after an introduction or booking via the portal are a material breach of these terms.

3.1. Commission Rate: Agency commission on any booking, engagement, or contract for talent or crew that is processed, facilitated, or confirmed through the platform is tiered by membership and is calculated on gross earnings. Commission is charged only on work we find for you. An active Pro subscriber is charged ten percent (10%). A Free tier member is charged thirteen percent (13%). VAT is added to that commission only while The Casting Portal is VAT-registered. The rate that applies is the membership active when that booking is confirmed. Upgrading to Pro guarantees the reduced ten percent (10%) agency commission on bookings confirmed while the Pro subscription remains active.

3.2. Scope of Commissionable Work: Commission applies to fees, buyouts, usage extensions, overtime where invoiced through the engagement, and any renegotiated or follow-on work with a production introduced or previously booked via the portal, consistent with the Non-Circumvention clause above.

3.3. Marketplace Sellers: Separate terms, flat fees, or listing charges apply to independent sellers utilizing the Production Support Marketplace, which are quoted separately upon uploading or listing items.

3.4. Payment Settlement: The Casting Portal will process and disburse funds to you within ten (10) working days of receiving cleared funds for the respective engagement from the production company or hiring entity.

3.5. Deductions: All statutory deductions (where applicable, such as PAYE, tax, or national insurance) alongside the applicable agency commission — ten percent (10%) plus VAT for an active Pro subscriber, or thirteen percent (13%) plus VAT for a Free tier member — will be itemized and deducted from the gross invoice total prior to disbursement.

4.1. Industry-Standard Rates: Engagements secured through the platform comply with recognized national and international collective agreements, including but not limited to PACT / Equity Agreements (for independent films and television productions across the UK); PACT / FAA Agreements (for supporting artists, walk-ons, and background artists within the UK); BBC / Equity & ITV Agreements (for broadcasting and continuing drama series); and International & Worldwide Production Laws. For productions shooting outside the UK or under foreign jurisdiction, local union minimums (such as SAG-AFTRA or ACTRA guidelines) and international labor laws shall apply where mandated.

4.2. Rate Disclosure on Booking: Exact rates of pay, overtime parameters, meal allowances, holiday credits (HC), and specific project requirements will be explicitly outlined in your individual availability enquiry and booking notification.

4.3. The production/hirer is responsible for right-to-work and visa checks required in the country of work before work starts.

5.1. Per-Booking Contract: Acceptance of any role or engagement via the platform constitutes a binding commitment. For every booking secured, you will be issued a specific Engagement Contract outlining dates, fees, usage rights, and location.

5.2. Non-Disclosure Agreements (NDAs): All script pages, plot details, character descriptions, call sheets, and set photographs are strictly confidential. By accepting a booking, you automatically enter into a strict production NDA. Unauthorized sharing, social media posting, or leaks from set will result in immediate contract termination, forfeiture of fees, and potential legal liability.

5.3. Aptitude & Professional Conduct: Artists and crew are required to arrive on time, maintain professional conduct on set, follow all health and safety directives, and adhere strictly to instructions from directors and production leads.

5.4. Image Licence & Release: By uploading headshots, showreels, stills, kit galleries, and other media to your profile, you grant The Casting Portal a non-exclusive licence to display and distribute those materials for casting, pitching, and representation purposes. Prior to each booking, you will be required to sign an appropriate release; the engagement contract issued for that booking shall operate as that release for the production in question, covering use of your likeness, performance, work product, and related media as specified in the booking terms.

5.5. Promotion & Social Media: We may celebrate your successes (for example self-tape selections, bookings and credits) on The Casting Portal's website, newsletters and social media, using your professional name and headshot, without naming confidential productions. If you'd prefer not to be featured, email [email protected] and we'll stop and remove any existing posts.

6.1. Production Cancellations: If a production cancels an engagement prior to commencement, you will be compensated in accordance with the applicable industry agreement (e.g., PACT/Equity or PACT/FAA cancellation notice rules) or the engagement contract issued for that booking.

6.2. Withdrawal: Once you have formally accepted a booking, unapproved withdrawal or failure to attend ("no-show") breaches this contract and severely damages industry relations. In the event of illness or emergency, you must notify The Casting Portal immediately with valid medical certification or proof.

7.1. In accordance with the Data Protection Act 2018 and UK GDPR, The Casting Portal collects and processes personal data, including profile media, professional credentials, right-to-work documentation, and financial details. Direct telephone numbers are not exposed publicly on profiles; production contact is routed through Message and Book via Agency workflows.

7.2. Data is shared strictly with verified casting directors, production coordinators, and payroll partners solely for the purpose of securing and administering employment engagements.

8.1. You grant The Casting Portal limited proxy authority to negotiate contract terms, pitch profiles, submit availability, and execute standard booking confirmations on your behalf within the parameters agreed upon via the platform interface.

9.1. Performers (including actors, supporting artists, extras, dancers, musicians, singers, and other performers) may cancel Pro without penalty during a cooling-off period of 30 days from the start of membership. Behind-the-camera and crew roles may cancel without penalty during a cooling-off period of 7 days. No membership fee is charged during that period. We do not charge until the cooling-off period has ended and the member has had at least 7 days to review the information published about them and raise reasonable objections, which we resolve before charging. Commission on bookings is charged only on work we find for you.

10.1. You can cancel at any time from Settings → Membership. Your Pro benefits continue until the end of your current billing period and you won't be charged again. Payments already taken are non-refundable, except where the law requires a refund (for example, if the service is faulty or not provided as described).

11.1. Only a parent or legal guardian aged 18 or over may create and manage a child's profile. The parent accepts all terms on the child's behalf and is responsible for the account. Profiles are visible only to approved productions. Bookings require the production to obtain a child performance licence and provide chaperones where required. Earnings are paid to the parent. There are no upfront fees for young performer profiles; commission is charged only on bookings. We may suspend or remove any profile at our discretion to protect a child.